• 312.642.8889
  • search@tuftassoc.com
Open
Illinois
Posted 2 months ago

THE ORGANIZATION 

For 75 years the American Board of Thoracic Surgery Inc. (ABTS) has served the public interest and the profession of thoracic surgery  by promoting excellence in practice through certification.  ABTS provides leadership in education, and ensures high standards for professionalism, lifelong learning and certification.  ABTS is a member of the American Board of Medical Specialties (ABMS), which encompasses 24 specialties with primary Boards.  The purpose of these Boards is to certify physicians who have completed an ACGME approved residency in a specialty and through their Maintenance of Certification (MOC) programs, promote lifelong learning and practice improvements.

ABTS is located in the West Loop near the Metra and CTA stations.

POSITION OVERVIEW

The ABTS is seeking a Chief Operating Officer (COO)  who will have a critical role in developing, managing and implementing systems that support the ABTS in achieving its mission and strategic priorities.  The COO provides high-level program and operational support to the Executive Director and the Board of Directors.   The COO is an integral part of the leadership team and will have primary oversight of financial management, human resources, business operations, information technology, and staff performance.

The COO is aware and understands the importance of the institutional history of the Board, its standing within the profession of thoracic surgery, and its policies and procedures.  Maintaining the integrity of the Board in this context is an important function of the COO.

This full-time position is a hybrid role with three days per week in the West Loop office.

Position Responsibilities

Leadership and Governance

  • Assists the Executive Director in developing and supporting the Board’s mission and strategic plan.
  • Establishes and implements goals, policies, procedures, and systems for all operational areas within the Board.
  • Provides staff leadership and support to assigned committees.
  • Ensures effective strategies, resources, and processes are in place to meet goals.
  • Keeps current on changing trends impacting the organization.

Human Resources

  • Responsible for 3-5 staff, management of the office, and oversight of payroll and
  • Creates an environment for staff to be effective and engaged, including ensuring role clarity, expectations, performance management, and overall morale.

Financial Management

  • Develops and implements an operations budget of $2.5 million that is aligned with the Board’s strategic plan.
  • Monitors the Board’s financial situation, which includes forecasting, managing costs, optimizing revenue, and ensuring compliance with audit and financial regulations.
  • Ensures legal and regulatory compliance at the local, state, and federal levels.

Information Technology

  • Develops and implements plans and procedures required to support day-to-day systems operations; oversees vendors; ensures system maintenance; and user training and support.
  • In conjunction with an IMIS support provider, improve the functionality and end-user experience of the Board’s association management system (IMIS), including a public web site, an interactive web portal and administrative database.
  • Oversees the design, development and installation of new hardware and software as needed in the Board office.

Legal and Insurance

  • Interfaces with legal regarding contracts, copyright, personnel, and examination and candidate issues.
  • Monitors any change in the insurance industry that may affect the Board’s coverage and liability.

Board Meetings

  • Manages the logistics for Board and Committee meetings, including site selection, contract negotiations, vendor oversight and production of meeting materials and post meeting reports.
  • Oversees special events for the Board as needed.

Initial Certification and Continuing Certification Oversight

  • Ensures that the Board’s policies and procedures are implemented consistently so that all candidates receive a fair and consistent testing experience.
  • Provides guidance and administrative support for the Board’s Initial Certification and Continuing Certification processes, including meeting management, logistical support, vendor oversight, psychometric review, and candidate and examination scheduling.
  • Supports the Board’s initiatives for new certification pathways, operative tracks and examination formats.
  • Oversees the transition to Continuing Certification, including establishing new processes and procedures, responding to inquiries from Diplomates, and supporting staff with the change.

Assume other special duties and responsibilities as assigned.

Position Requirements:

  • Bachelor’s degree in relevant field required: Master’s degree in Business, Healthcare or related field a plus.
  • Certified Association Executive (CAE) certification a plus
  • 10+ years of relevant work experience in medical boards, non-profit associations or a related field.
  • Minimum 5 years staff management and development experience, supporting cross-functional collaboration, with demonstrated skills in building and growing a team.
  • Experience developing and managing budgets of at least $2-million. Working knowledge of accounting and finance principles.
  • Strategic thinker with demonstrated experience managing operations, human resources, information technology, and finances.
  • Demonstrated success in optimizing processes, improving efficiency, and achieving operational excellence.
  • Excellent communication and interpersonal skills with the ability to build rapport and influence multiple-level stakeholders.
  • Self-starter, able to work independently, and efficiently.
  • Strong project management skills required, ability to multi-task, execute and manage several projects simultaneously
  • Must be flexible, solutions-oriented, organized and responsive to requests and deadlines.
  • Excellent analytical, organizational and communication skills
  • This position requires overnight/out-of-state travel within the United States typically twice a year to support our activities and examinations, board meetings, or similar business reasons.

SEARCH PROCESS

This search is being conducted by Mary McMahon, Tuft & Associates. To apply for this position, please submit your resume and cover letter electronically, using one of these options:

  • Complete the resume submission form below, and include your resume and cover letter.
  • Email a cover letter and resume to Mary McMahon, cbabjak@tuftassoc.com.


Job Features

Job CategoryOpen
LocationChicago, IL
CategoryOpen