THE ORGANIZATION

Since 1950, the AMA Foundation (AMAF) has been a leader in healthcare philanthropy with programs that advance public health and medical education.  As the philanthropic arm of the world’s largest physician organization, the AMAF mission is to bring together physicians and communities to improve our nation’s health.  The AMAF has awarded more than $122 million in public health grants and medical student scholarships, demonstrating nationwide programmatic excellence.   A volunteer board of 20 individuals governs the AMAF.  With a staff of ten, the Foundation is located in the heart of Chicago in the AMA headquarters.

POSITION SUMMARY

The Executive Director is responsible for managing the day-to-day affairs of the Foundation and achieving programmatic and financial goals specified in the Strategic Plan and Annual Budget. The Executive Director manages the operating budget and portfolio to meet the Foundation’s mission and vision; provides effective oversight of the Foundation’s activities and operations; makes recommendations to the Board of Directors; plans and participates in all Board meetings, serves the Board and it’s Committees in formulating the Foundation’s goals and objectives and; manages staff, programs and resources effectively and in a manner consistent with the Foundation’s Strategic Plan.

Essential Functions/Responsibilities:

Operations

• Direct operations and manage the day-to-day responsibilities of the Foundation including, programs, financial oversight and human resources.
• Ensure that all contractual arrangements are up to date and approved by legal counsel.
• Serve as the Foundation staff liaison among the AMA Foundation, the AMA Alliance, and the AMA. Encourage open communication and strengthen relations between the AMA and the AMA Alliance and work collaboratively to meet their needs relating to the Foundation.

Board Engagement and Governance

• Build relationships with Board members in and outside of the scheduled Board and committee meetings.
• Provide tools to enable Board Members to meet the objectives of the Foundation.
• Develop and arrange continuing education programs and materials for Board members.
• Develop and implement an orientation program for new Board members.
• Work with the Nominating Committee and Board, review and analyze Board composition. Acquire potential candidates based on this research, arrange interviews and compile CV’s on all candidates.
• Provide the committee with necessary resources.
• Ensure that all committees, meetings and elections take place in accordance with the Bylaws. Advise the Board to update the Bylaws as necessary.
• Track all Board members’ terms of office.
• With committee chairs, develop agendas and action plans.
• Perform other functions as assigned by the Board of Directors.

Fundraising

• Conceptualize and implement fundraising programs necessary to meet the financial goals and further the growth of the Foundation.
• Work with the Development and Institutional Development Committees to develop and increase fundraising revenue.
• Target and cultivate potential individual donors and maintain contact with current donors.

Strategic Plan and Programs

• Meet critical goals specific in the Strategic Plan. Lead in the development of any new or revised long-range plans.
• Determine the most effective and efficient programs and initiate new programs consistent with the Foundation’s mission and resources.
• Measure outcomes of programs and discontinue at appropriate Continually review programs and bring closure to those that are no longer relevant.
• Conduct media relations and communications campaigns on Foundation programs with the Federation and other health-related organizations, and between internal/external AMA audiences.
• Prepare presentations and talking points for Board and staff.
• Increase visibility nationally for AMA Foundation Programs.

Finance

• Oversees financial transactions and ensures established rules of accounting controls are followed.
• Ensure completion of any recommendations made by auditor in annual management letter.
• Prepare annual budget. Responsible for meeting goals specified in the annual budget and strategic plan.
• Review the work of investment advisors to ensure that the Foundation’s strategy is followed.
• Report to and enlist the Chair and committee on any financial matters that need attention.

Staff Development

• Establish the organizational structure of the office and ensure effective staff support for all functions. Select and appraise staff in accordance with AMA guidelines.
• Encourage and provide opportunities for staff development, training, teambuilding and membership in professional societies/organizations.

May include other responsibilities as assigned.

Position Requirements:

• Bachelor’s degree required; Master’s degree preferred.
• At least ten years’ experience in individual and corporate fundraising. CFRE preferred.
• At least five years of senior management experience with a health-related organization including organizational planning, financial management, communications/marketing, and program development.
• Strong background in philanthropy with strong business connections.
• Proven ability to conceptualize and operationalize programs; interest in increasing AMAF and its program visibility on a national level.
• Experience directing special events.
• Minimum 5+ years of experience in staff management; proven ability to grow and mentor staff.
• Integrity and professional ethics.
• Strong analytical and problem-solving skills.
• Strong written, verbal and presentation skills.
• Excellent interpersonal, coalition building and negotiation skills including demonstrated ability to work with all levels in a large organization.
• Political and organizational sensitivity.
• Travel required.

SEARCH PROCESS

This search is being conducted by Mary McMahon, Associate, Tuft & Associates, Inc. Qualified candidates should submit, in confidence, a resume and a cover letter that outlines relevant personal qualifications to:

• Complete the resume submission form below, and include your resume and cover letter.
• Email your resume and cover letter to Tuft & Associates, Inc. at cbabjak@tuftassoc.com.